| Service Rendered | Requirements | Charges | Timeline | |
|---|---|---|---|---|
| 1. | Responding to enquiries and inquiries | Formal request | Free | Within 1 day |
| 2. | Bi-annual prequalification of suppliers, contractors and consultants | Proof of eligibility and capability as per PPADA 2015 (Sec. 71) | Free | 3 months |
| 3. | Continuous registration of suppliers, contractors and consultants | Proof of eligibility and capability as per PPADA 2015 (Sec. 71) | Free | Continuous |
| 4. | Preparation and consolidation of procurement plan | Budget User needs User sensitization |
Free | 30th June |
| 5. | Processing of purchase requisition | Approved work plan Based Activity Requisition Form Specifications / TORs / BQs |
Free | 2 days |
| 6. | Procurement of goods, services or works | International Open Tender Open National Tender Restricted Tender Request for Quotation |
Free download from the MNUC website Kshs. 1,000 for printed documents |
4 months 3 months 2½ months 2 weeks |
| 7. | Generation of purchase order | Approved requisition Approved brief / professional opinion Budget allocation |
Free | 1 day |
| 8. | Inspection and acceptance | Common user items & services Inspection & Acceptance Committee Contract document Delivery noteSimple projects Technical certification Site meeting minutesComplex infrastructure projects Technical certification Project implementation team input Site meeting minutes Contract document Contract Implementation Committee |
Free |
Same day 1 week after completion 2 weeks after practical completion |
| 9. | Receipt of goods to the store | Inspection and Acceptance Certificate Delivery note and GRN (S13) |
Free | Same day |
| 10. | Issuance of goods from the store | Approved Store Requisition (S11) | Free | 1 day |
| 11. | Tendering for disposal of unserviceable, obsolete or surplus items | Disposal committee recommendation Approved disposal plan |
Free download from the MNUC website Kshs. 1,000 for printed documents |
Annually (once a year) 1 month after receiving approval |
| WE ARE COMMITTED TO COURTESY AND EXCELLENCE IN SERVICE DELIVERY |
|---|
| Working Hours: 8.00- 5.00 pm on Monday to Friday, Closed on Weekends and Public Holidays except where indicated NB: In case the services rendered do not conform to the standards shown above, kindly contact the Head of Department, Procurement in (Room 210) Based in the Administration Building |
|
Address: Mama Ngina University College Direct your complaints to the Complaints Office (Room 207) P.O. Box 444-01030 Email: feedback@mnu.ac.ke Gatundu, Kenya Tel: 0798352450 Tel: Ext 5095 |
| HUDUMA BORA NI HAKI YAKO |